Effective date: January 1, 2025
Policy for Affiliate Events at NASP-Sponsored Events
To maintain the integrity and professionalism of NASP-sponsored events, all individuals, organizations, or companies seeking to host an affiliate event during NASP conferences, pop-up meetings, or other sanctioned events must adhere to the following policy:
Notification and Approval Process
1. Mandatory Notification: Any group or organization planning to hold an affiliate event (e.g., receptions, dinners, meetings, or gatherings) in conjunction with a NASP event must notify NASP , in writing, no less than 30 days prior to initiating any planning or communication about the event.
2. Approval Requirement: Written approval from NASP must be obtained before any arrangements, invitations, or promotional efforts begin. Approval is subject to alignment with NASP’s mission, schedule, and overall goals for the event.
3. Application Submission: A request for approval must include the following details:
o Purpose and scope of the affiliate event
o Proposed date, time, and location
o Anticipated number of attendees
4. Coordination with NASP Schedule: NASP will work with the requesting party to ensure the affiliate event does not conflict with official NASP programming.